Directors Meeting Minutes

Susan brought some people from the YMCA up to our community pool to look it over & give us some advice, tips and so forth on it. They said the pool was in good shape for being as old as it is!

OLD DEBT

Lisa had good news to report on the back taxes. The State waived the penalties and the total balance due has now been reduced from $2890 to $2227! Once paid, the Tax Department will release all liens they have against the Swim Club. Lisa has a meeting scheduled with them for Monday, May 17, 2010. A motion was made to pay off the taxes using a check or cashier’s check at that time. Motion seconded. Vote passed!

Chris Chiles also had good news. The chemical supplier bill from last year, which was as high as $2800, has been reduced as well. The balance due to them is now a firm $1800. However, it must be paid by June 1, 2010. A motion was made to pay off that debt by June 1st. Motion seconded. Vote passed!

NEW EXPENSES

Lisa said there is one more year of taxes to file. The Swim Club may owe some additional money once that happens.

A payment of $180 is due on the insurance on June 3rd.

Lisa is going to Pea Ridge PSD to sign up for sewer service for the pool & building on Monday. A deposit is required. She thinks it will be about $80.

The people from the YMCA gave Susan the name of the company they use for pool paint. Early estimates from other companies came in at about $50 per gallon for the paint we need. It turns out the paint the YMCA uses is only $35 a gallon! The Swim Club already has 8 gallons of paint for the pool. Another 7 (or so) gallons are needed, making the cost of painting the pool approximately $350. A motion was made to pay up to $450 for the additional paint. Motion seconded. Vote passed! The pool WILL be painted before it opens this summer!

There are two lights in the pool. One is burned out. The other is broken. We have a replacement light for the burned out one already. There is a kit available to replace the broken one. It costs about $250. There was some discussion that the broken one may just need a gasket replaced, which would be much cheaper! We also talked about possibly taking the lights out of the pool, something the YMCA did years ago, due to the potentially high cost of replacing the broken one. However, there has to be light in/on the pool when it is being used near or after dark to ensure the bottom of the pool can be seen. So, a motion was made to pay up to $275 to fix the broken light in the pool. Motion seconded. Vote passed!

The drain cover on the pool needs to be replaced. A motion was made to spend up to $150 on a new cover. Motion seconded. Vote passed!

Lisa’s husband (and brother-in-law, I think!) have been working on repairing the diving board. It still needs some more stuff done to it though. Estimated cost for the remaining work is $75. This includes replacing some nuts, bolts and screws, as well as sanding & painting the support plate. A motion was made to spend up to $75 on those repairs. Motion seconded. Vote passed!

Chris Chiles recommended that we earmark $300-$400 for any repairs the pumps may need once they are up and running after the pool is filled.

OTHER STUFF

The pool needs to be power-washed and scraped before it is painted. Lisa said we were going to have a work party this Saturday and Sunday to get that done!

We have received about 16 pool pass applications so far.

Lisa is creating a calendar for people to sign up to volunteer to work the concession stand.

There were no leaks in the pool last year!

Lisa’s son took care of the issues w/the blocks and dirt in the pump house!

The health department requires us to have a phone. We’re looking into all available options on getting one at the pool.

We talked about Swim Club activities, like the cornhole tournament, the bike parade, Memorial Day Weekend festivities and so forth. Lisa is going to call Erica to ask her to be in charge of the activities committee.

Some discussion of possible food items for the concession stand this year.

Discussed Workers Comp insurance. Brickstreet is the only company who can do it for us and they won’t give a quote because they have already given one for the Swim Club. No one seems to know who called and got it though!

Lisa gave Christina the list of daycares to call and invite to use the pool this summer.

Lisa will schedule another meeting w/Steve Hoggsett to discuss Workers Comp issues, employee versus independent contractor issues and so forth.

I think that is it!