Thankyou for giving to your community!

Jennifer Sexton (46 Setzer)- $25.00
Larry & Sandra Davis (110 Thornburg) $25.00
John and Kay Freeman (6 Steiner) $50.00
Alicia Underwood (8 Ruth Court) $25.00
Ronald & Patty Nottingham (262 Bartow) $25.00

*Reminder: If you can help at any time for the hot dog sale at the pool...just show up anytime after 6am...consider sending your older child/teen to help...come on down for even just an hour.

Pool Memberships will also be sold there as well as a live D.J present. If you can't help sale then drop off some food items or drinks for us to sell. Consider donating 10% of your rummage proceeds to the Guyan Estates Swim Club. Mail any proceeds to #6 Campbell Lane Barboursville WV 25504. Checks payable to Guyan Estates Swim Club.

Thank you for helping your community!

Treasury report: Checkbook Balance $2435.00

hot dog sale

Good Evening Guyan Estates Community! Our hot dog sale is fast approaching. It is one week away. I have had 7 cases of soda donated, one case of water, 300 hot dogs, 700 buns (From Heiners), sauce (for 350 servings) one case of nachos, Cole slaw, ketchup, mustard, and napkins, and 40 dollars cash. We haven't had any chips or desserts donated. Please consider donating food and drink items for our biggest fundraiser. We are planning for 700. Please have all donations delivered to 214 Nedra Dr. by Wednesday April 28th so that we will know what we have and what we will still need to get. Thanks again for everything that you all are doing. We have a current checkbook balance of $2285.00. This wonderful but we are still in need of more to continue paying off the old debt.

Thank you to the following:

Richard Thompson-25.00
Thelda Parsons-25.00
Doris Lo Fiego-25.00

cleaning and pumping

A big thank you goes out to Donnie Miller from Miller Septic Service!! He came over today and finished pumping the water out. No slime, no grime, no junk left in there. Only a few leaves that are stuck in the 3 foot section that will need power washed. We can't can't thank you enough!! Also a big shout out to Jim and Nancy McSweeney and Joan Rohde for spending their evening power washing half of the baby pool and half of the lawn furniture.

Thank you for your continued donations....

Christine Huhn-25.00
The Conner Family-25.00
Charles Buzzard-25.00

more donations

Thank you Thank you Thank you for the continued donations. I would like to thank Laura ( I did not catch your last name) who lives on Daugherty Dr. for taking time out of her day and walking door to door and asking for more donations. What commitment! I would also like to add that we had a 10 year old little girl give 20 dollars out of her Piggy bank and also a lady who grew up in Guyan Estates send money from NC! I feel that we are pulling together to make our community what is used to be. Jim McSweeney started to power wash the baby pool and lawn furniture today and will finish it tomorrow. I spoke with a lady today that said Wendy's is going to donate a box of mustard packs, ketchup packs, and napkins for our hot dog sale. We already had some donated prior to this but the shelf life is 9 months so we will be good on those condiments for our concession stand this summer. Thank you Wendy's!! We received 360 dollars of donations today.

John and Jo Ann Hall-25.00
Robin Blakeman-25.00
Helen Foster and Kathy Gaskins-50.00
Jacqueline and Robert Burns-25.00
Hester and John Lawhor-25.00
Kenneth Shank-25.00
Freddie Adams and Deborah Manning-25.00
Phil and Karn Alexander-30.00
Bohm & Associates-100.00

There was 30 cash given today but I did not get a name. Thank you!!

update fot 4-21-10

The following is an email from Alesia.......

Donnie came to pump the pool. He pumped 8000 gallons out and it took almost 2 hours so he stopped. He is coming back tomorrow with a trash pump to finish because it is faster.

Alesia

Everything is going smoothly thus far. Lisa filed the 2005 state taxes this morning. We are still hoping for some of these fees to be reduced.

The following people donated today....

The Garvin Family-25.00
Kim Gibson and Neva Gibson-25.00
Paul and Linda Morrison-25.00

Thanks you for your continued donations. Please continue to tell your friends and neighbors that we still need donations and to please consider donating to our community pool!

water problem

Spoke with Hershel Marshall this morning and he explained that after meeting with the water company this morning that they will take care of any leak within 1 foot of the water meter even if it is on our side. They will even be doing the digging. (There is no charge for this service) They water company will be getting back with him as to when they will be doing this.

Board Meeting April 19, 2009

Treasurers Report:
$2,030.00
minus $ 285-pymt. for Head lifeguard/pool manager certification course (legal requirement)
minus $45 health department

(total outgoing paid to date including electric/tax/water debt and the above cert. fee and health dept. fee=2,500.13)
(total incoming via donations to date: 4,200.13)

NEW BALANCE $1,700.00


*Herschel Marshall gave us update on Water leaks (see previous blog entry for water report) More will be known after this week. Thank you Herschel for volunteering your time and skills to this large task. All cold water leaks in building fixed. (Note for hx: meter is 5/8 inch)


*Current Lifeguards planning to staff: Alyssa Morris, Christopher Adkins, Cameron Adkins, Will Lockwood, Cameron Eplion (part time). We need two more persons.



*State tax situation: DEBT: Total that we owe $2252.59. This does NOT include any accrued penalties/interest from the years 2005, 2008 and 2009. It does include the existing tax debts and penalties/interest from the other years. Final figure still being determined. These taxes must be paid prior to the expiration of our business license on 6-30-10. If they are not paid the registration with the state is revoked until payment is received.


*Chlorine Debt $1500.00-can be paid later and negotiated with that owner. This is not priority over tax/water debt.

* Water company debt-Awaiting response to negotiate past debt from 2008 for $946.15 (this does not include the debt we paid for 2009 $400.89)


*Insurance-current negotiations and quotes being determined. Average cost quote ~$2400/year. 40% down=$1000.00 or another quote possibility was a monthly insurance payment of $225.00. Quotes and estimates still being determined.


*Concrete & Safety: Wall erosion at concession stand. Structural engineer personally known by board member will assess situation.


*Consideration of hiring an accountant to manage pool business finances/taxes/etc. Meeting Monday May 3rd. Accountant made by personal recommendation of board member.


*Kristi Haney made a motion that Kristina Kish will draft membership flyer and email board members for review. All board members will correspond via email to final agreement and then begin circulation and distribution of new quotes on renting the community building and pool and season pass quotes.

* The new flyer will not sell "Memberships" but will title as "Season Pool Pass". This potentially will avoid future taxation legalities in the future.

*Discussion of consideration of P.O Box for all correspondence of Swim Club. $44/year for this service.

*Fund Raising Ideas: Haunted Trail, Spaghetti Dinner, Bean/Cornbread Dinner, Christmas w/Santa, Valentines Day Dinner, Memorial Day Bike Parade/contest, Pageant/Fall fest Winner, Apple butter, Car Wash.

*Thanks to everyone donating time and items for selling for the hot dog sale Saturday May 1st. Plans for two locations to sell in Guyan Estates: Front entrance and community building lot. Please continue to donate-time, money, or items for the sale.


*We have two swingsets being donated. Thank You Erica Sydenstricker and Scott Madden!



Continued Donations............Thank You Robert & Katherine Morris (15 Dickson) $25.00

Water & Donations

Herschel Marshall said...
I personally want to thank everyone for all the work you have done to make our community a better place to live. You efforts Saturday and all the meetings, donations, ideas show that civic pride is not dead. again, thank you. As to the status of the plumbing in the pool buildings. On Sunday I was able to finish fixing the last leaks in the cold water only in the buildings. There is a problem with the meter that hopefully will be rectified tomorrow, Tuesday th 20th. If anyone is wanting to use the cold water for cleaning purposes, it must be turned on inside the utility room and at the meter. I hope that Tuesday I can leave the water on at the meter, as of now the leak at the meter prevents me from doilg that. The leak is minimal, however, so if anyone needs to use the water, contact me and I can turn it on. Again, thank all of you for your help. Please be patient with me and I will try to get the hot water leaks fixed a couple of evenings this week.

Continued Donations-SO appreciated~!

Arthur & Elizabeth Rice (107 Steiner Blvd.)- 25.00
Annette Duvall (217 Nedra)- 20.00
Jerry & Patricia Stein (206 Saw Mill Hill Rd) 50.00
Paul & Panda Benford (249 Daughtery Dr.) 50.00

Clean Up day 2010

Clean Up day 2010

We are all staying very busy so please stay tuned and we'll get this site updated with the progress we have made this past week. Things are moving right along wonderfully as we continue to get things ready for the upcoming season. Thank you so much for the donations--they are helping us pay off debts and prepare for summer too. You will be seeing flyers soon for all of the pricing information on renting the community building and becoming a pool member. You will see more meeting minutes posted. We are moving as fast as we can go...doing this for our neighborhood all on the side of our lives-balancing this with our family and jobs, etc.

Meanwhile, go by your pool and check out the progress of clean up day 2010! Several volunteers-your neighbors-came together and worked hard Saturday April 17th to beautify and clean up the grounds. Trees were cleared behind the fence, multiple plumbing repairs were made (Thank you Hershel Marshall!), grasses were cut, tables were painted, bathrooms and concession cleaned...on and on this list could go. Just go see for yourself what was done in only one day. If anyone has a swing set they'd like to donate to replace the dangerous one we discarded...please email us at guyanestates@gmail.com

Photo Slide show coming soon...

Thankyou For your Kindness!

Earl & Dixie Bostic $50.00
Jackie Sharp (5 Bartow) $25.00
S.M Stone (270 Bartow) $25.00
Kimberly Means (245 Bartow) $25.00
Jeanette Broce (9 bartow) 25.00
Tracy Canterbury (1 Woodlomand Place Huntington wv) $100.00
James Spenia (256 Daugherty Dr) 100.00
J.M & Wilma Beavers (2 Lillian Ct.) 25.00
Carlton & Barbara Nelson (246 Bartow) 30.00
George Mullins (269 Daugherty Dr.) 50.00
Luther & Julia Carpenter (49 Setzer Dr.) 25.00

more donations from more generous givers-Thanks!

Barbara Plybon (3 Dickson Ln) 35.00
Vernon & Beverly Howell (219 Helen Ln) 25.00
Mary Murphy (219 Bartow) 25.00
Jeff & Brooke Bella 100.00
Chris Chiles-150.00

Donations...THANKYOU!

Wesley King (4 Dickson Ln) 50.00
Steven & Vanessa Barnhill (221 Bartow) 100.00
Jennifer & Mickey Holley (Nedra Drive) $15.00
Alyson Smith (6 Campbell Ln) $20.00

Thanks for your support!!

board meeting from 4-12-10

The Guyan Estates Swim Club Board met on 4-12-10. The agenda was as follows

I. Treasurers Report

Old Business
a. Property Taxes
b. Electric
c. Water
d. Insurance

Treasure report was given. The taxes and electric have been paid in full. The water bill was also paid although there is another outstanding water bill from 2008 that the board was unaware of. The amount of the bill is 946.15 dollars. The water company said that they will work with us to get this paid. Gregg Hendry made a motion for Kristi Haney to negotiate the water bill. Erica Coleman and Christina Kish will be checking on insurance prices.

II. new Business

a. Budget
b.Opening Pool
i. Keys
ii. Cleaning Grounds
1. Andy Dickson to cut grass
2. Goals to accomplish
iii. Cleaning Pool
1. Drain Pool
2. Paint Pool
iv. Lifeguards/Manager
1. How to pay
2. How many
3.Manager Duties
v. Front Entrance
c. Pay off Old Debt
i. Sales Tax
ii. Chemical Debt
iii.License/Health Dept. Fees
iv.Sewer Bill
v.Trash Bill

Kathy Smith and Kristi Haney will look into a budget. Andy Dickson has agreed to mow the grass and to start Draining the pool. He will start this on Friday April 16th. Barbie made copies of the keys but the locks will be changed as soon as all personal items are out of the premises due to not knowing how many keys are "Out in the public" Motion was made for Alecia to call Barbie and Renee to clean out the building and then the locks would be changed. Alecia will be getting 2 quotes on having the pool painted. Will Lockwood (pool manager) who was present at the meeting discussed with us the duties of manager and how many guards we will need etc. As of now we have 3 confirmed lifeguards. Kristi Haney will call about the Sewer bill, Chris Chiles is working on negotiating the Chemical Bill and Debby Rose is working on the Trash Bill.

We also discussed the Hot dog sale and donations. We will have a schedule of workers and will begin setting up at 6 AM. A flyer went out door to door today, April 13th about the hot dog sale, clean up, and requesting more donations.

If anyone would like to be added to the email list, please send your email to guyanestates@gmail.com

Thank you.

Treasury Report

New Account Opened
Electric, Water, Tax debts Paid
Current balance: $881.00

Meeting #4-BOARD April 8, 7:30 p.m

Established officers:

President Alesia Adkins
Vice President: Gregg Hendry
Secretary: Kristi Haney
Treasurer: Kathy Smith

Business:

1. Due to legality issues-we must keep the name "Guyan Estates Swim Club". But we can amend our by-laws.

2. Amy Hogsett made a motion to pay taxes, electric and water ASAP. Debts plan to be payed 4/9/10.

3. Will Lockwood has volunteered to manage the pool/lifeguards.

4. Andy Dickson has a pump to drain the pool. He also plans to upkeep the grounds through this summer season.

5. Another flyer will circulate before next Thursday. Committee members to review before it is taken door to door.

6. Committee meeting Monday April 12 at 6pm.

Money talk

Do you realize at approximately 400 homes-- that if each home gave only $25.00 a year we would have $10,000?

If each home (averaging at 400 homes) gave only $100.00 a year ($8/month) we would have $40,000!

So far we have raised around $3,000.00...just from about 55 contributing households. If everyone would just give a little...all financial problems would be resolved!



Talk to your neighbors!


The impersonal hand of government can never replace the helping hand of a neighbor. ~Hubert H. Humphrey

...More Donations-THANKYOU!!

Rodney Adkins (262 Daugherty Dr.) 100.00
Andra Hardin (6107 Rosalind Rd Huntington) 125.00
Michelle Stallworth (103 Coosaw Run Greenwood SC 29649) 50.00
George & Margaret Kastanas (5 Dickson Lane) 25.00
Ann Hughes (12 Karyn Ct.) 100.00
Charles/Rachel Adkins (3 Campbell Ln) 50.00
Caroline Thomas (201 Nedra Dr) 30.00
Joan Rhode/Mary Jo Johnson (246 Daugherty Dr.) 50.00
Lillian Estep (202 Nedra) 20.00
Shirley Amos (212 Nedra) 25.00
Jean & George Withrow (213 Nedra) 25.00
Wesley King (4 Dickson Lane) 50.00
Julie & Mike Dragovich (223 Bartow) 100.00
Douglas/Christina Kish (231 Helen Ln) 100.00
Travis & Lindsay Reed (229 Carper Lane) 50.00
Greg & Tina Hendry (237 Carper) 100.00

Meeting # 3 April 8, 2010 6pm

Treasury Report as of April 8th @ 8pm: $3,045.00

1. Kristi Haney and Kathy Smith will open new bank account for the Swim Club and pay outstanding tax debt ($1,198) at the Cabell County Courthouse 4-9-10. Also to be paid on April 9th is Electric bill ($571.24) and Water bill (400.89) This is a total of $2,170.13 paid debt leaving a remainder of $1,174.87 in the account.

2. 501C3-Non profit organization=tax exempt property=participate in fundraisers. Needs reinstated. This area is zoned recreational. The deed (Christina Kish has it) says it belongs to Guyan Estates.

3.Clean Up Day APRIL 17th @ 9 a.m.preparing and cleaning grounds for hot dog sale/summer season.
Allied Waste will be contacted to assist with bins. Signage will be placed-please advertise this day to your neighbors!

4. Hot Dog Sale- Saturday May 1st during Community Rummage Sale
All supplies please deliver to Kristi Haney (214 Nedra). Plan on volunteering and donating. Hotdogs, Nachos, Sodas, baked goods. Think about donating 10% of your rummage profits to the Guyan Estates Pool. Kind neighbor will D.J. free karaoke at the hot dog sale.

5. Central Email contact list has been circulated and collected. New email account will established for Guyan Estates community. Stay tuned-watch your email boxes. Pass along this blog site. One more flyer will circulate next week and after that-it will be all electronic circulation.

Debts & annual fees......Approximated

This is still grey. Barbie is working on getting us any bills/outstanding debts. So far this is what we have:
AEP (electric) $637.00 (current debt)
Water $400.89 (current debt)
Health Dept. $45
Business Registration for state tax $125
Garbage-Allied Waste- ?
Insurance $3,500
M&P (Chlorine) $1,500 (current debt)
Sales taxes ~3,000...(but this is likely dismissible)

Thank you Amy Hogsett for heading up our meetings!
Thank you Chris Chiles for the legal advisement!

Thank you neighbors for coming to your meetings and getting involved in your community!

Our BOARD

Jason Music
Chris Chiles
Lisa Adkins
Kristi Haney
Kathy Smith
Buzz Warner
Christina Kisch
Jim McSweeney
Tina Hendry
Brent Shirkey
Amy Hogsett
Erika Coleman
Nancy Sigmon
Gregg Hendry

Balance

Current total received as of today 4/7/10 @ 7am: $2020.00

Contributions & Commitments-THANKYOU!

Allen & Jeanie Meadows (44 Setzer Dr) 100.00
Gregg & Tina Hendry (237 Carper Ln) 100.00
Joan Rohde (246 Daugherty Dr.) 50.00
Jeff Bella (236 Bartow Dr) 50.00
Travis & Lindsey Reed 50.00
Chris & Mark Taylor 50.00
Jim & Karen Fields (23 Meacham) 50.00
Francis Oliver Jr. (5876 Davis Ck Rd) 50.00
Nellie Cremeans (104 Thornburg Ln) 50.00
Chris Chiles 50.00
Jason & Erin Music (233 Bartow Dr) 60.00
Rebecca Brammer (203 Carper Ln) 50.00
Darrell & Susan Rayburn (119 Setzer) 50.00
Larry Prater (227 Helen Lane) 170.00
Linda Hamilton (Dickson Ln) 50.00
Brent Shirkey (617-7427) 100.00
Bob Lares
Richard Thompson (226 Carper) 100.00 (and plans 100.00 for 2011)
John Qualls (37 Setzer) 50.00
Janetta Skidmore (266 Bartow) 50.00
Betty Ward 50.00
Kristi & Tim Haney (214 Nedra) 50.00
John & Susan Swanson (26 Meacham Dr.) 50.00
Erica Coleman (18 Steiner) 50.00
Bob & Angie Reynolds 50.00
Bob & Pat Laing 100.00
Charles & Joanna Brown 50.00
Phil Sponaugle (15 Karyn Ct.) 25.00
Clive & Ann Hughes (12 Karyn Ct) 100.00
Herschel & Liane Marshall (17 Meacham) 100.00
Gary& Linda Black (259 Daughtery) 100.00
Rodney Adkins (262 Daughtery) 100.00
Larry Legg (104 Bartow) 25.00
Nathan & Kathy Smith (6 Campbell Ln) 50.00
Zandra Lawrence (233 Nedra) 50.00
Jim & Jane Smith (230 Nedra) 100.00
George & Margaret Kastanas (Dickson Ln) 25.00
Helen Foster (33 Setzer) 100.00
Jack & Nancy Sigmon (5878 Davis Ck Rd) 100.00
WW Jr & Patti Peyton (250 Daugherty Dr.) 25.00
Andra Hardin (6107 Rosalind Rd) 125.00
Patricia Nelson (225 Bartow) 100.00
Karen & James Fields (23 Meacham) 50.00


TOTAL PLEDGED 2,855.00
TOTAL RECEIVED (by 4/2/10)- 1,275.00

MEETING #2 April 1, 2010

Thank you for your support everyone! What a great community. We have collected approximately $2600.00 in pledges/donations! (Stay tuned for upcoming exact treasury reports)

Meeting Business:

1. Unanimous decision to pay tax debt & keep the pool/community building in the ownership of our community.

2. Agreement to focus on getting the pool opened this year. Volunteers needed.

3. Hot Dog Sale-next priority-to raise funding for the pool and collect membership dues.

4. Upcoming needs: new locks, paying bills, clean up day of pool area, hot dog sale donations.

5. Formation of officers/board to oversee a Civic Association and collect annual dues.

6. Next Meeting for Thursday April 8th at the Community Building